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How to Find the Perfect Location Scout in Nashville: A Comprehensive Guide


Location scouting plays a crucial role in the production process as it ensures the right setting and atmosphere for filming. In this article, we will focus on how to find a location scout in Nashville, a city known for its vibrant and diverse locations that are often sought after by filmmakers and photographers.

Nashville, also known as the “Music City,” offers a unique blend of urban and natural landscapes that make it a popular choice for filmmakers. From its iconic music venues and historic buildings to its picturesque parks and scenic countryside, Nashville provides a wide range of options for capturing the perfect shot.

What is Location Scouting?

Location scouting is the process of searching for suitable filming locations that align with the director’s vision and project requirements.A location scout evaluates various factors such as aesthetics, logistics, and permits to find the perfect locations. Their expertise helps in finding unique and appropriate locations that enhance the visual appeal and authenticity of the project.

For example, if a film requires a scene set in a vintage diner, a location scout would search for a diner that fits the desired aesthetic and can accommodate the production’s needs. They would consider factors such as the diner’s interior design, its proximity to other key locations, and the availability of parking for the film crew and equipment.

Benefits of Hiring a Professional Location Scout

Hiring a professional location scout in Nashville can offer numerous benefits.Firstly, they have experience and expertise in finding unique and appropriate locations. They understand the local area well and can suggest hidden or lesser-known gems that perfectly suit the project’s needs. For instance, they may know of a secluded park that provides a stunning backdrop for a romantic scene or a neglected warehouse that adds grit and authenticity to an urban drama.

Additionally, a location scout can save time and money by efficiently finding locations that meet the project’s requirements. They have a strong network of contacts and can quickly arrange site visits and negotiate rates. This saves the production team from the time-consuming task of contacting multiple locations and negotiating individually.

Furthermore, location scouts handle logistics, permits, and negotiations, ensuring a smooth production process. They have knowledge of local regulations and can navigate the permitting process, securing the necessary approvals for filming. This expertise helps avoid delays and legal issues that can arise from filming without proper permits.

Overall, the involvement of a professional location scout can greatly enhance the visual appeal and authenticity of the project, ensuring that the chosen locations effectively convey the desired mood and atmosphere.

Qualities to Look for in a Location Scout in Nashville

When searching for a location scout in Nashville, there are several qualities to consider. Attention to detail is essential, as a good location scout pays close attention to specific requirements and details of a project. They should have a keen eye for aesthetics and the ability to envision how a location will translate on screen.

In addition, a location scout should have in-depth knowledge of the area, including Nashville’s neighborhoods, landmarks, and local regulations. Familiarity with the city’s unique characteristics and hidden gems can help them find locations that perfectly match the project’s vision.

Experience in the industry is another important factor to look for, as it indicates a proven track record and positive references. A location scout with a strong portfolio of successfully scouted locations demonstrates their ability to find suitable options for various projects.

Lastly, a well-connected location scout with a strong network can provide access to a wide range of unique locations. Their network of property owners, venue managers, and local contacts can help secure exclusive locations and negotiate favorable rates.

For example, a location scout with connections to the local music scene in Nashville may be able to secure access to legendary music venues that are typically off-limits to filming.

How to Find a Location Scout in Nashville

Finding a location scout in Nashville can be done through various resources. Local film commission websites often have directories of crew members, including location scouts. These websites can be a valuable source for finding professionals with experience in the area. The websites provide contact information and sometimes even include portfolios or previous work examples.

Another option is to utilize platforms like ProductionHUB, a global network of professionals that can help you find a location scout. ProductionHUB allows you to search for location scouts in Nashville and view their profiles, experience, and contact information. This platform provides a convenient way to connect with location scouts who have experience working in the Nashville area.

Additionally, AVVAY is the first nationwide location scouting company. AVVAY provides location options, negotiates rates, and assists with the booking process. They have a vast network of locations across the country, including Nashville. AVVAY does not charge upfront fees and even offers a free file pull with location options from their network. This virtual scouting experience can be a time-saving option for productions that require a quick turnaround.

By utilizing these resources, you can find a location scout in Nashville who is experienced, knowledgeable about the area, and capable of finding the perfect locations for your project.

Questions to Ask when Hiring a Location Scout

When hiring a location scout in Nashville, it’s important to ask relevant questions to ensure they are the right fit for your project. Some questions to consider asking include:

  1. What is your experience in scouting locations in Nashville? This will help you gauge their familiarity with the area and their ability to find suitable locations.
  2. Can you provide references from previous clients in the film industry? Speaking to previous clients can give you insight into the location scout’s professionalism, reliability, and ability to meet project requirements.
  3. How familiar are you with the local regulations and permitting process in Nashville? Knowledge of local regulations is crucial to ensure a smooth and legal filming process.
  4. Do you have access to a wide range of location options, including unique and lesser-known places? A location scout with a diverse portfolio of locations demonstrates their ability to find options that align with your project’s vision.
  5. What is your approach to finding locations that align with the director’s vision? Understanding the location scout’s approach can help determine if their creative vision aligns with yours.

Asking these questions will help you assess the location scout’s experience, knowledge, and ability to meet your project’s specific needs.

Tips for Effective Location Scouting in Nashville

Here are some tips to make your location scouting process in Nashville more effective:

  1. Research the area: Familiarize yourself with Nashville’s neighborhoods, landmarks, and geographical features. This will help you identify potential locations that fit your project.
  2. Consider permits and regulations: Understand the permit requirements and restrictions for filming in different locations. This will ensure a smooth and legal production process.
  3. Visit locations at different times of day: To ensure the chosen locations have the desired lighting and ambiance, visit them at different times to assess their suitability.
  4. Document and take notes: Keep a record of important details for each potential location, such as dimensions, available amenities, and any specific requirements. This will help you compare and make informed decisions.

By following these tips, you can streamline your location scouting process and increase your chances of finding the perfect locations for your project in Nashville.

Budgeting with the Help of a Location Scout

A location scout can be instrumental in budgeting for a production in Nashville. They can provide valuable insights on location fees, permits, and potential cost-saving options. Their expertise helps ensure accurate budgeting by accounting for all necessary expenses.

For example, a location scout may have knowledge of certain locations that offer discounted rates for filming or have special arrangements for productions. They can also provide estimates for permit costs and advise on any additional fees or requirements associated with specific locations.

Furthermore, a location scout’s negotiation skills can help secure favorable rates for filming locations. They can leverage their relationships with property owners and venue managers to negotiate discounted rates or favorable terms for filming.

In addition to cost-saving options, a location scout can suggest alternatives that meet the project’s requirements while staying within budget. If a particular location proves to be too expensive, a location scout can propose similar alternatives that offer a similar look and feel at a more affordable price.

By working closely with a location scout during the budgeting process, you can ensure that all necessary expenses are accounted for and that you stay within budget without compromising the quality of your production.


Location scouting is a vital part of the production process, ensuring the right settings and atmosphere for filming. Hiring a professional location scout in Nashville can offer numerous benefits, including their experience, knowledge of the area, and ability to find unique and appropriate locations. Local film commission websites, platforms like ProductionHUB, and AVVAY’s nationwide location scouting service are excellent resources for location scouting in Nashville. By asking the right questions, conducting effective location scouting, and utilizing a location scout’s expertise in budgeting, you can enhance your production and bring your creative vision to life.

How can AVVAY help?

If you’re looking for a location, try our nationwide location scouting service or book filming and photo shoot locations yourself on our self-serve marketplace. If you’re interested in listing your property for filming and photo shoots, you can learn more about hosting here.

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